Charity Collections

The Council is responsible for the licensing of charity collections in the Borough of Broxboure. This webpage contains details about both 'street' and 'house to house' collections. Any enquiries about charity collections should be directed to the Council's Licensing Section.

 

Street Collections 

Any collection, whether cash or property, undertaken in any street or public place, should be licensed by the relevant Local Authority in accordance with the Police, Factories, etc (Miscellaneous Provisions) Act 1916. A licence is not required if the collection is on private land, such as a supermarket, railway station or shopping centre.  The purpose of the Regulations made under the Act, is to ensure that collections are controlled to prevent nuisance to members of the public and to provide an audit trail with regard to the allocation of funds.

Ideally, applications should be submitted at least one month prior to the proposed collection date. Within three months of the collection a financial return must be completed and returned to the Council giving details of monies collected. 

Requirements for your collection

  • You have a licence from the Council authorising the collection;
  • You have given written permission to any person collecting on your behalf;
  • Your collectors have been advised of the regulations in respect of the form of any collection and that collectors cannot be under 16 years of age;
  • Every collector must carry a collecting tin which has been sealed and clearly marked with the name of the recipient Charity and where necessary the organisation making the collection.

If your organisation has not previously applied to the Council for a charity collection, please send documentation detailing the objectives and aims of your cause, your registered charity number where applicable and relevant financial statements.  Please also complete an application for a licence to hold a street collection. If you or your organisation is collecting on behalf of another Charity, please provide written authorisation from that Charity with the application.

After the collection

  • Collecting tins should be opened in the presence of the promoter and witness or alternatively given to a bank to be opened and counted by an official;
  • Once opened, the contents of each tin should be entered on a list and certified by those present;
  • A financial return must be made to the Council on the form provided;
  • At least 85 per cent of the monies collected must be donated to the Charity, with a maximum of only 15 per cent allowed towards expenses;
  • No promoter, or associate, can receive payment from the collection without specific approval from the Council.

Application refusals

The Council can refuse or revoke licences for various reasons which include:

  • To limit the number of collections;
  • If expenses are likely to exceed the permitted level;
  • If incorrect information is given on the application form;
  • If the promoter (or any other person involved in the collection) has been convicted of a relevant criminal offences eg. burglary, blackmail or fraud.

Mandate collections

Charity collections where pledges are made for direct debit donations do not currently require a licence in Broxbourne, although there is the possibility that regulation will be introduced in due course.

 

House to House Collections

Any door to door collection for cash and/or goods, including envelope collections, needs to be licensed. The Home Office licences national collections and the relevant local authority regulates smaller collections, in accordance with the House to House Collections Act 1939. The purpose of the Regulations made under the Act is to ensure that collections are controlled to prevent nuisance to members of the public and to provide an audit trail with regard to the allocation of funds. 

Ideally, applications should be submitted at least one month prior to the first collection date, as enough time must be allowed to order (and receive) the required badges and certificate of authority from her Majesty’s Stationary Office.  Within three months of the collection a financial return must be completed and returned to the Council giving details of monies collected.

Requirements for your collection

You need to ensure that:

  • Every collector wears a prescribed badge and carries a certificate of  authority, which can be produced on demand to the occupant of any house or any police officer;
  • If collection boxes are used, that they are sealed and consecutively numbered;
  • If money or goods are collected by any other means, a receipt is issued and the donation entered in a receipt book;
  • No collector is under the age of 16 years.  

If your organisation has not previously applied to the Council for a charity collection, please send documentation detailing the objectives and aims of your cause, your registered charity number where applicable and relevant financial statements. Please also complete an application for a licence to hold a house to house collection. If you or your organisation is collecting on behalf of another Charity, please provide written authorisation from that Charity with the application.

After the collection

  • Collecting tins should be opened in the presence of the promoter and witness or alternatively given to a bank to be opened and counted by an official;
  • Once opened the contents of each tin should be entered on a list and certified by those present;
  • A financial return must be made to the Council on the form provided;
  • At least 85 per cent of the monies collected must be donated to the Charity, with a maximum of only 15 per cent allowed towards expenses;
  • Ensure that all certificates of authority and badges are destroyed at the end of the collection period;
  • No promoter, or associate, can receive payment from the collection without specific approval from the Council.

Application refusal

The Council can refuse or revoke licences for various reasons which include:

  • To limit the number of collections;
  • If expenses are likely to exceed the permitted level;
  • If incorrect information is given on the application form;
  • If the promoter (or any other person involved in the collection) has been convicted of a relevant criminal offences e.g. burglary, blackmail or fraud.