When a councillor attends a meeting of the Council, he or she must declare any interests they may have in the matters to be considered at the meeting. Councillors complete an electronic declaration form and may have regard to the Council's guidance notes. Any declarations are declared at the relevant meeting and are noted in the minutes.
The Council is required to publish records of certain decisions made by officers under delegated powers. These decisions are listed on the 'Officer Decisions' page.
Key Decisions and Private Meetings
The Council is required to provide notice within statutory timescales of its intention to make Key Decisions. This notice must be published on the Council’s website at least 28 days before a decision is to be made. The Council must also provide at least 28 days' notice if it intends to hold a private meeting of the Cabinet.
Such notices are given through the Key Decision and Private Meeting Notice. The Council must give additional notice of its intention to hold a private Cabinet meeting at least five days prior to the meeting being held.
Key Decisions are defined in Article 13.03 of the Council's Constitution. In summary, a Key Decision is a decision made by the Cabinet which is likely to have financial implications of over £50,000; or a significant effect on communities in two or more wards in the Borough.
When it is not possible for the Council to give the required 28 days' notice of its intention to make a key decision; the Council must publish a notice giving general exception to the regulations. This is known as a General Exception Notice. A copy of this notice must be published on the Council's website and issued to the Chairman of the Scrutiny Committee. This notice must be made at least five clear days prior to a key decision being taken.
If it is not possible for the Council to provide five clear days notice of a Key Decision, the Council must publish a Notice of Special Urgency. This notice will set out the decision to be taken and may only be made with the consent of the Chairman of the Scrutiny Committee.
When it is not possible for the Council to give the required 28 days' notice of its intention to hold a private meeting of the Cabinet, the Council must obtain agreement from the Chairman of the Scrutiny Committee before the meeting may be held. Once agreement is obtained, the Council is required to publish a notice setting out why a private meeting is urgent and cannot reasonably be deferred. This is referred to below as a Private Exception Notice.
Archive of Statutory Notices